Please feel free to browse the training materials below. If you have any questions, please feel free to contact us.
The admin guides are a good overall introduction to how to approach and use myObservatory. The following guides are available:
Institutions and Users
Signing Up for a New Institution
Registering New Users
Access Levels and Permission Control
Primary Data Organization (Datasets, Stations, Records)
Data Curation (Submission, Publication, Approval, and Rejection) Suggested Setup Steps
Data Uploads: Guided, Photos, Hand Drawn Shapes, KML Files, and Raster Animations
Data Forms: Templates and Collection Forms
Maps: Navigation, Datasets and Layers, Measuring Tools
Uploading Photos and Notes
Form Submissions Mobile Trap Counts
Animal Days per Acre
Tutorials aim to provide step by step instruction and examples on how to perform common tasks. Available tutorial collections include:
How do I organize data within myObservatory?
How should I collect and assemble Excel files for upload?
How do I upload my Excel-based data?
How do I view my data after uploading it?
How do I mark a field, building, or landmark of interest on the map?
How do I upload GPS-tagged notes?
How do I upload GPS-tagged photos?
How do I submit trap count entries?
How do I use the Livestock Tracking feature?
How do I use the ADA (Animal Day Acres) feature?
These are comprehensive tutorial videos, covering all of the main features of the myObservatory platform as of Fall 2013.
A video introduction to myObservatory. 3:00.
A thorough walkthrough and demonstration of the features of the mobile optimized site. 14:36.
A quick summary of the offline capabilities of the mobile site. 1:49.
A very detailed walkthrough of all of the major components of the desktop site. 35:24.
You may also jump to specific sections of the complete tutorial video:
- Introduction, Welcome Screen, News & Updates, Data Workflow (Data Curation, Publish), Calendar 0:00
- Managing Observatory Users 3:00
- Uploading Data with Guided Upload, including overview of locations, datasets, and stations organizational structure 4:10
- Viewing/Editing Uploaded Data with Manage myObservatory Data 11:40
- Viewing Uploaded Data in Statistics Module 12:45
- Creating Hand Drawn Shapes 15:07
- Viewing Hand Drawn Shapes on Map (and Zoom To tool introduction) 17:08
- Uploading Photos 17:32
- Uploading KML (Google Earth) 18:26
- Advanced Upload Tools - Raster Animation 19:15
- Advanced Upload Tools - 3-File Template 20:03
- Using the Map Viewer 20:53
- Data Collection Forms - Form Templates 24:02
- Data Collection Forms - Collection Forms 25:41
- More on Data Management and Data Locations, Manage My Locations Tools, Zone Grids 28:42
- Livestock Tracking Feature 31:08
- Quality Assurance Tests 32:30
- Conclusion 35:12
A video introducing the Guided Upload tool, and demonstrating how to use it to upload a CSV or Excel file. 10:54
A more in-depth video showing how to use Excel to clean up and format data to prepare it for import into myObseravtory, including the actual upload. Two files are imported - one more complex, with multiple tabs and columns, and one a bit simpler. 23:08
Functionality in the portal is divided into five main sections: Main Tools, myObservatory Data, Data Management, My Account, and Administrative Functions. As a regular user, you will have access only to Main Tools, myObservatory Data, and My Account. Advanced users will gain Data Management, giving broader data editing tools, and only staff members have access to Administrative Functions.
This is a tool which will enable you to visually locate data you seek. Click the button to see the map, and you will see a map of your region. There is also a floating legend, which you may move to a more convenient location for your needs by clicking on the arrow at the top right of the legend and dragging.
Several Base Layers are listed. These represent the underlying map data, like streets and satellite imagery. You may click any of these to toggle the base layer. Next, Overlays are listed. These represent actual data within the system which is available to view. Check the items that you wish to see, or uncheck any you wish to hide.
At the left of each base layer, there is an icon present. This represents how data will appear in the map. Click on one of these icons in the map, and a new tab or window will open showing available data corresponding to this location. See the View and Download Data section for more information on how data is organized.
For optimal display, if several data stations are very close together, they may be grouped for display. In this case, clicking on the map icon will cause a small window to appear asking you wish of the data stations you are interested in.
Data in myObservatory is organized into Datasets, Stations, and Records. A dataset is a container for a bunch of related data - for example, all stream flow rate measurements might be a single dataset. Within a dataset, individual physical locations or logical subgroupings of data are referred to as stations. To continue the example of stream flow rate measurements, a single stream flow measurement location with a latitude and longitude location would be considered a single station. If that same physical location was also used to record temperature readings, the temperature observations would be a separate station (but sharing the same lat/long coordinates). Within each station, there may be one or more records or observations, each with a value and a date/time. Records may optionally have a file (like a photograph) connected to them.
With the background above, you're now ready to use the View and Download Data tool. Click on the button from the welcome screen, or choose it from the menu at the top of the screen. You will see a screen with four steps. Choose the dataset that interests you, and you will see stations within that dataset. You may then optionally click on stations to see a quick preview of records for that station.
Once you have located the dataset (or station) that you are interested in, click the buttons under Step 4 to download or interact with the dataset. You may download an entire dataset (including all of its stations) at once, or you may download individual station data if you wish to be more specific.
Use this tool to change your name, e-mail address, or password.
You will only see these features if you are listed as a Data Manager or an administrator.
This tool will allow you to upload Excel files containing dataset and station data. The data must be uploaded in a very specific format. Click on the button from the welcome screen or choose it from the top menu, and you will see format instructions complete with sample Excel templates.
After you have prepared your data, if you are uncomfortable with uploading it please send it to an administrator to have it checked over.
This tool is not currently functional. In the future, the portal may connect to third party data sources.
These tools are only available to administrators.
This tool will allow you to create new users, as well as edit existing users. You may use this tool to enable features for a user, make a user a data manager or administrator, or delete users.
At the top of the screen, you may use the Add a New User box to create a new user. If you wish to work with existing users, scroll down to the Existing Users box. Ten users are shown at a time; after that, use the paging controls at the bottom of the list to see more. You may also use the Filter box to limit the users that are displayed. You may limit by any data that is displayed in the table - full name, username, institution, or e-mail address.
If you wish to modify or delete a user, click the Modify button.
If you have any questions or concerns, please contact a System Administrator.
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